Short Introduction

The Admin Assistant is responsible for providing comprehensive administrative support to the team, ensuring efficient office operations, and contributing to the overall success of the organization. They handle a range of tasks including scheduling, correspondence, and documentation management. The role also involves maintaining a high level of organization, prioritization, and attention to detail

The role stays up-to-date with the latest industry trends, technologies, and best practices and is able to identify new opportunities and strategies for improving overall performance as well as growth.

Working Set-up

Onsite

Duties and Responsibilities

1. ADMINISTRATIVE SERVICES
   • Ensure that housekeeping standards are met, premises and assets are maintained, and repairs are carried out to create a workplace promoting employee productivity. Review processes and recommend improvements, as necessary.
   • Coordinate day-to-day activities of the security team to ensure that the office and employees are in a safe environment.
   • Provide and recommend suppliers and materials required following set guidelines and procedures.
   • Enable the distribution of documents and parcels through timely pick-up and delivery.
   • Attend to and respond to day-to-day admin-related requests.
   • Liaise and review contracts/agreements/proposals with suppliers, partners, and government officials regarding company administrative needs and requirements.

2. PROFIT CONTRIBUTION
   • Contribute to profit by way of spending below budget for supplies and other office-related expenses.

3. EVENT AND PROMOTION MANAGEMENT SUPPORT
   • Plan and oversee the logistics and control ingress and egress of goods and services during internal and external events.
   • Handle the inventory, storage, and disbursement of prizes during promotions, ensuring that these are kept safe and in good condition.

4. SPECIAL PROJECTS
   • Implement projects related to safety, emergency preparedness, and environment protection to be proactive in addressing relevant issues.
   • Facilitate the execution of space planning and construction of new and existing offices from canvassing of space options, coordinating with contractors and other suppliers, seat plan, and office space adjustment following set guidelines and timelines.
 

Key Competencies and Skills

We Are Looking For Someone Who

• Has the Ability to handle multiple tasks
• Is Able to work independently
• Has people handling skills
• Has Project management skills
• Is Proficient in MS Word, Excel and PowerPoint, Gdocs
• Has the Ability to create reports
• Has Good oral and written communication skills
• Has Basic knowledge in accounting and customer service
• Is Able to handle budgets, finances, liquidation, and proposals
• Can Maintain inventory and internal processes
• Is Able to build and maintain relationships with suppliers and partners
• Could do the Booking of Flights and Accommodations
• Is Able to create itineraries and schedules
• Is Familiar with Safety and Security Protocols/Processes
• Can Maintain the office space
• Has supplies management skills
• Can Facilitate all schedules, times, shifts
• Can Coordinate with Key Stakeholders
• Is Excellent project management and time management skills with the ability to prioritize and meet deadlines.
• Has Effective negotiation skills and resource management.
• Has Planning and organizational skills, including the ability to manage multiple projects and tasks simultaneously.
• Has Excellent communication skills with experience in presenting thoughts, ideas, and data
• Has Proficiency in MS Office (Excel, Word, PowerPoint) and Google Suite (Sheets, Docs, Slides)
• Demonstrates emotional intelligence with the ability to empathize, listen actively, and build strong relationships and be customer centric.
• Demonstrates ability to work and communicate effectively in teams, collaborate with colleagues, and build consensus to become better together.
• Is Able to Lead The Change and adapt to changing business needs, shifting priorities, and new technologies. Innovation Oriented and uses creative problem-solving skills to identify new opportunities and enhance business outcomes.
• Has a commitment to integrity, ethical standards, and a strong sense of personal and professional values.
• Has a reputation for trust and reliability with a strong track record of delivering results

Required Qualifications

• Bachelor’s degree in Business Administration, Management, Office Management, Administrative Management or any similar field.
• At least 3-5 years of experience in Admin Assistance or a proven track record in a similar position, working with a team in a similar or adjacent industry.